Searchable Drop Down List In Excel Formula If you re on an older version than Office 365 and you want to make searchable dropdown lists without using the FILTER and UNIQUE functions in Excel then this tutorial is made for you We will use a variety of simple formulas to make our dropdown list searchable
Excel formula based on drop down list is done by the OFFSET IF VLOOKUP INDIRECT FILTER CHOOSE MATCH and SUMIF functions Wouldn t it be easier to just type and quickly locate your item A searchable drop down list offers this convenience This guide will walk you through four methods to set up such a list in Excel Searchable drop down list in Excel 365 Create searchable drop down list
Searchable Drop Down List In Excel Formula
Searchable Drop Down List In Excel Formula
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Create a simple searchable drop down list in Excel with the FILTER function Download the practice workbook now How To Create A Searchable Drop Down List In Excel In my example I start with a list of 88 fruits and vegetables I will then use some helper columns to create a smaller list of fruits and vegetables based on my search The steps involved are to Check each item in the original list against the search field
In this tutorial we will use a list of 87 names that as we type into the drop down list it searches the names and the list shortens to show only those names containing that string of characters There are a few formulas to write to get this searchable drop down list in Excel created Use below formula in E2 cell and drag the formula all the way down till E37 cell IF ISNUMBER SEARCH A 1 F2 MAX E 1 E1 1 0 Let me de construct this into smaller digestible pieces
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Searchable dropdown lists in Excel are a game changer for data management These tools transform the painstaking task of combing through extensive datasets into a smooth time efficient process Imagine being able to type a few letters and immediately see the item you need rather than scrolling through rows or pages of data This formula filters the original list based on the value that is typed in the cell that will contain the dropdown menu later on If you want to learn more about how this formula works check out this article This article uses Google Sheets for the example but the method works the same way in Excel
Here s the formula from his sheet IF ISNUMBER SEARCH Drop Down List A 2 Product MAX B 1 B1 1 0 This spits out the occurrences of the letters typed in his form so If I type d it returns 1 for the first d 2 for the second 3 for the third etc When I set up the same formula in my spreadsheet it is only returning 1s So it Learn to create a simple searchable drop down list in Excel on multiple rows Searchable lists make it much easier to find an item from a large data validation list
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If you re on an older version than Office 365 and you want to make searchable dropdown lists without using the FILTER and UNIQUE functions in Excel then this tutorial is made for you We will use a variety of simple formulas to make our dropdown list searchable

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Excel formula based on drop down list is done by the OFFSET IF VLOOKUP INDIRECT FILTER CHOOSE MATCH and SUMIF functions

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Searchable Drop Down List In Excel Formula - This guide is for those who are on an older version than Office 365 and want to make searchable dropdown lists without using the FILTER and UNIQUE functions in Excel Let s carry on with part 2 Using the OFFSET and COUNTIF functions